Huntsville Special Events Process
The following information is provided for those individuals or groups seeking to sponsor a special event inside of the City of Huntsville. If your event might disrupt normal traffic flow of vehicles or pedestrians on any city street, right of way, or sidewalk– contact the City of Huntsville Special Events Coordinator to assist you in facilitating all the events needs and compliance with all Municipal Ordinances. The HPD City coordinator is Lt. Mark McMurray at 427-5580 or mark.mcmurray@hsvcity.org. You can obtain a “Special Event Permit Application” or “Demonstration Reservation Permit” at: http://www.hsvpolice.com/Special-Events.htm
Once the Permit Application has been submitted, it will be reviewed and approved by the Huntsville Police Department, The Huntsville Fire & Rescue Department, The Huntsville Parking and Transportation Department and The Huntsville Traffic Engineering Department. Once approved, the Chief of Police will sign the permit with the permittee.
For more information involving Special Event Requirements you can contact:
If your event will require extra-duty security from the Huntsville Police Department contact the HPD Off-Duty Police Coordinator Amanda Hearn at 256-427-7157 or amanda.hearn@hsvcity.com .
To view the Code of Ordinances of the City of Huntsville, Alabama concerning how it affects your event, go to www.ci.huntsville.al.us and click on “eGov” and “City Laws Online”. For the special event administration go to Chapter 23, streets, sidewalks, and public places and open Article VI, Special Events. For information concerning the special event aircraft landing permits and restrictions, go to chapter 6, Aviation Article 1 in General.
If your event will involve a large gathering of people or large sporting events, medical personnel are recommended to be on site. Contact HEMSI coordinator Anita Kirshner at akirshner@hemsi.org or 256-518-2247.
If your event will be held on, in or around any city park including Big Spring Park, John Hunt Park or the Jay Cee’s Building you will need to contact Huntsville Recreational Services in reference to availability of property. Huntsville Recreation Services Coordinator’s are Lou Hovatter at 256-883-3708 or for the Jaycee’s Building Tammy Waddell at 256-883-3728.
If alcohol will be served at your event, you will need to contact the City of Huntsville Business License Department. City Business/Privilege license information can be obtained at 256-427-5088 or athttp://www.hsvcity.com/clerk/priv_lic.php State of Alabama Beverage Control Enforcement Laws can be researched at:http://www.alabamaadministrativecode.state.al.us/docs/abc/index.html or by contacting a local ABI agent at 256-726-0401.
If your event will include the sale of goods or services or vendors selling items, contact the City of Huntsville Clerk Treasurer’s Privilege Licenses Department at 427-0401.
If your event will involve the sale or cooking of food on-site, you will need to contact the Madison County Health Department for compliance with regulations and inspections. Contact should be made with Cheryl Edge at 256-533-8746 or 256-533-8726.
If your event will have any amount of litter or garbage or be interested in recycling you will need to contact the Huntsville Operation Green Team at 256-53-CLEAN (532-5326) or e-mail green.team@hsvcity.com.
If your event involves the use of pyrotechnics or fireworks you will need to contact Insp. George Daigle with Huntsville Fire and Rescue at 256-427-5334.
If you are interested in renting space at the Von Braun Center for any event contact Brandi Quick at 256-533-1953.
If you are interested in renting space at Hsv Early Works Museum, Historic Huntsville Depot, Hsv Humphrey’s Rodgers House, Alabama Constitution Village contact Nita Farquhar at 256-564-8113.
For a complete calendar quick glance at Special Events already scheduled for the next few months through the Huntsville Police Department go to http://www.hsvpolice.com/calendar.htm.
